Stedfast is a web-based quality assurance management system designed for education and training providers. Its purpose is to support organisations in managing the quality assurance requirements needed for OfSTED inspections and other compliance requirements.

It is a low-cost online collaborative system which enables greater staff engagement in quality assurance and compliance. Easy to use and simple to manage, Stedfast is a key tool in organisational quality assurance processes.

Stedfast supports the management of quality assurance by providing a centralised platform that is easy to access and is collaborative.

One of the key weaknesses that institutions have with managing their quality assurance is that it tends to be done in isolation with one or two individuals completing it. Sometimes this is widened through the use of emails and attached documents.

Stedfast provides a portal for all staff to access quality assurance and the system is designed for all staff to be involved in the quality process.

Stedfast is a web-based system so it can be accessed from any laptop or tablet which has internet access. Stedfast has been redesigned to be responsive to can be used on all devices although we don’t recommend trying to complete an entire outcomes assessment on a phone!

More information about signing up can be found at



There are 3 pricing tiers to Stedfast.

All modules are available to all users. Prices are subject to VAT

You can begin by signing up to the 14 day trial period. This can be cancelled at any time.

Prices are at

Monthly subscription fees can be cancelled at any time – there is no lock-in period

The outcomes assessment module is designed to support self-assessment and strategic planning.

Essentially, the organisation creates a set of objective and outcomes that they want to measure their performance against. These could, for instance, be OfSTED judgements, apprenticeship standards, course learning outcomes or a set developed by the user.

Assessment plans are then created which allow measures / targets to be created and allocated to the assessment plan team. They, in turn, add their findings and where necessary can add actions into the action plan.

Here is an example of an assessment plan


We developed this as policies and procedures are always asked for in OfSTED inspections, by awarding bodies and in other compliance activities. The policy and procedure module is designed to help the creation, editing and management of this process easier for education and training providers. We have a couple of videos which show the module:

Creating a policy

Creating a procedure

Stedfast is constantly evolving to meet quality assurance requirements for anyone involved in education and training. Its principal feature is the Outcomes Assessment module which is designed to allow organisations to assess and review organisational and programme delivery.

We are currently working on a staff management module designed to address the OfSTED staff performance management requirements and we are also working on an observation of teaching, learning and assessment. These should be live at the start of 2019.

We are also really keen to hear back from users about other modules that they would like us to develop.

We would prefer not to. However, if you are totally swamped and really need help with this then please speak to us and we can arrange support from one of our partners.

We tend to offer support in:

  • Digital Marketing Strategies
  • System integration
  • Measuring performance and analytics
  • Content strategy


Firstly, because we enjoy it and secondly because it is really important for organisations to get their digital marketing right to be able to engage with stakeholders.

We can. There has been a significant growth in apprenticeship delivery organisations in the last couple of years and whilst it is great that they want to deliver these programmes, the knowledge and experience is not always there. We work with organisations to ensure they have the right quality assurance systems and procedures in place to meet regulatory and inspection requirements.

We help organisations who are new to technical and vocational education and training. Programmes can be quite complex as they often involve working to standards or outcomes. We support the development of these courses and make sure that what is being delivered meets the requirements.

We have worked with a number of technical and vocational training and education organisations in the UK and internationally. Our main consultancy work has been around programme development and quality assurance.

No. We prefer to leave funding data applications to organisations who specialise in this – it is complicated and would be a distraction from our focus of quality assurance application development.

This is entirely down to you. Apps are great if they have a purpose. We recommend that anyone who wants to engage with their stakeholders has an app as it is a great way to keep them updated or even get them to engage with you.

We build different types of application. Some are web-based and others might be native IOS or Android apps.

If you would like an online demo of Stedfast then please just get in touch. We will be able to schedule a demo with you, show the system and answer any questions you may have.

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